Executives spend a staggering 23 hours every week in meetings, and an AI meeting note taker could save them precious time. Most people can focus for just 10-18 minutes, which means they miss key information. AI meeting assistants are changing this by recording, transcribing and storing every discussion accurately. Xmind AI turns meeting notes into clear mind maps that make sense, while other tools can transcribe conversations in 58 languages with 98% accuracy.

Want to take back control of your meeting time and capture every important detail? Try Xmind AI today and learn how the right ai note taking app can boost your team's productivity.

What Makes the Best AI Meeting Note-taking Tool?

Your ai note taking app should work well with your current systems. Harvard Business Review Analytic Services reports that teams adopt AI tools more often when they fit into existing workflows by reducing app switching. This smooth integration helps your team stick with the tool instead of giving up after trying it a few times.

Every ai meeting assistant must have strong security features. Look for tools with encryption, role-based access controls that comply with GDPR and HIPAA regulations. Your sensitive discussions need protection, so think about whether you want cloud storage or on-premise options that keep data in your system.

These features matter most:

• Accurate transcription: Good tools can tell speakers apart and keep the context clear
• Automated summaries: The software should organize topics and spot key decisions
• Action item extraction: Your tool needs to find tasks and match them to team members
• Meeting analytics: Some tools track how people speak to help meetings run better
• Editing capabilities: You should be able to fix any mistakes after the meeting

The best ai meeting note takers do more than just transcribe. They let you focus on the discussion instead of taking notes. This improvement alone saves money - some tools even calculate your cost savings based on time saved.

Xmind AI: Best AI Meeting Note-taking and Organizing Tool

Xmind AI turns meeting chaos into well-organized mind maps with just one click. This cloud-based tool raises standard note-taking to new heights. It shows connections between ideas and streamlines your workflow with powerful AI assistance.

Key Features for Meetings

Xmind AI excels as an ai meeting assistant with these meeting-focused capabilities:

• AI Copilot summarizes messy text dumps or complete meeting transcript files into structured mind maps. You just upload your file and the AI organizes key points automatically.

• Audio Note feature captures discussions by attaching voice recordings directly to any topic box.

• AI Reorganize function tidies up scattered ideas after meetings and creates logical flows from chaotic notes.

• Map Refine intelligently completes your map content in case that you miss essential information.
• Insert Resources lets you attach files, web page links, or documents directly inside your mind map, turning each topic into a mini-hub of relevant information.
• Comments feature lets you tag people and assign responsibilities within the mind map.
• The labels system groups tasks by priority, department, or timeframe.

Xmind shines as an ai meeting note taker with its collaboration features. Team members can edit together in real-time and provide instant feedback. Your mind maps stay available on any device through cloud sync. Premium plans store previous versions for 30 days.

Xmind AI Pros and Cons

Pros:

• Turns mind maps into attractive slides automatically
• Creates two-way links between topics to connect related ideas
• Gives you templates for different meeting types
• Lets you export in multiple formats (PDF, PNG, Markdown)
• "Smart Color Theme" picks suitable colors automatically

Cons:

• Free version gives only 10 maps and 10 AI credits

Xmind Pricing and Plans

Xmind has flexible options for different needs:

Individual Plans:

• Free Plan: 10 maps, 10 AI credits, basic functions, 3-day version history
• Premium Plan: $8.25/month or $99/year with unlimited maps, 500 monthly AI credits, collaborative files, and 30-day version history

Team Plans:

• Free Plan: Basic team functionality
• Business Plan: $10/month with shared storage and hundreds of monthly AI credits

AI Credits work like virtual currency in the platform. They let you use features like automatic mind map generation, to-do list creation, and idea expansion.

Teams with many meetings will get the most value from Xmind Premium. It offers unlimited slides and sharing features. Try Xmind AI and see how visual note-taking can improve your meeting outcomes.

Notta

Image Source: Notta

Notta combines accuracy and efficiency as an AI-powered transcription tool that captures every detail of your meetings. This ai meeting note taker uses automatic speech recognition (ASR) technology to turn audio into text with impressive precision. Let's explore what Notta offers and how it stacks up against Xmind AI before you choose it for your team.

Key Features for Meetings

Notta turns spoken conversations into clear text with these features:

• Multi-language support with transcription capabilities in 58 languages

• Bilingual transcription in 11 languages that enables up-to-the-minute translation during meetings

• Speaker identification that separates voices in conversations to create clear meeting records

• AI-generated notes that spotlight key takeaways and extract action items automatically

• Calendar integrations with automatic meeting detection so the Notta bot can join and transcribe scheduled calls

• Custom AI templates to create individual-specific meeting summaries based on your needs

The platform makes shared work easier through integrations with Slack, Salesforce, and Zapier. You can export transcripts as MP3, PDF, and DOCX files to share them easily.

Pros and Cons

Pros:

• Delivers 98.86% accuracy for most transcripts in ideal conditions

• Joins scheduled meetings automatically on Zoom, Microsoft Teams, Google Meet, and Webex

• Includes timestamp features to find specific conversation moments quickly

• Makes shared editing possible with role-based permissions

• Creates shareable clips with just the essential information

Cons:

• Free version only allows 3-minute recordings per conversation

• Accuracy drops in noisy environments or with strong accents

• Some users mention issues with speaker identification

• Fewer custom vocabulary options than other tools

• Cannot take notes offline

Pricing and Plans

Notta's pricing options fit teams of all sizes:

Free Plan:

• 120 minutes of transcription monthly

• 3-minute limit per conversation

• 50 uploaded files monthly

• 10 AI summaries per month

Pro Plan: $8.17/month (billed annually) or $14.99/month

• 1,800 minutes of transcription

• 90 minutes per conversation

• 100 file uploads

• 30 AI summaries monthly

Business Plan: $16.67/month per user (billed annually) or $27.99/month

• Unlimited transcription minutes

• 5 hours per conversation

• 200 uploaded files per seat

• 50 AI summaries monthly

Enterprise Plan: Custom pricing with extra features like SAML SSO and audit logs

Otter

Image Source: Otter.ai

Otter distinguishes itself among meeting assistants by focusing on up-to-the-minute transcription and AI-powered conversation analysis. This ai meeting note taker converts spoken words into searchable, editable text, unlike other tools that focus on visual organization. Need a visual mind mapping approach? Xmind AI offers a different way to document meetings.

Key Features for Meetings

Otter provides several capabilities that make meeting documentation effortless:

• OtterPilot Assistant automatically joins your Zoom, Microsoft Teams, and Google Meet sessions. It records, transcribes, and answers questions as the meeting progresses

• AI-generated summaries extract action items automatically, which eliminates follow-up emails

• Speaker identification learns people's voices over time to ensure accurate attribution

• Slide capture adds presentation visuals to your notes automatically for complete context

• Real-time annotation lets participants highlight important points and add comments during meetings

The platform integrates smoothly with Salesforce, HubSpot, Slack, and Dropbox. This creates a continuous connection between your meetings and other business tools.

Pros and Cons

Pros:

• The free plan includes 300 minutes of transcription each month

• The user experience shines on both web and mobile platforms

• Advanced search helps you find specific information quickly

• Playback speeds range from 0.5x to 3x

• The platform makes shared work and team chat simple

Cons:

• The free and Pro plans limit prerecorded uploads strictly

• The system doesn't deal very well with accented speech

• You can only transcribe in English, French, and Spanish

• Monthly minutes expire if unused

• Some customization options found in other tools are missing

Pricing and Plans

Otter's pricing tiers fit different user needs:

Basic (Free): 300 monthly minutes, 30 minutes per conversation, 3 lifetime file uploads

Pro: $8.33/month billed annually ($16.99 monthly)

• 1,200 monthly minutes

• 90 minutes per conversation

• 10 file uploads monthly

Business: $20/month per user billed annually ($30 monthly)

• 6,000 monthly minutes

• 4 hours per conversation

• Unlimited file uploads

• Admin features with usage analytics

Enterprise: Custom pricing includes advanced security features and dedicated account management

Fireflies.ai

Image Source: Fireflies.ai

Key Features for Meetings

Fireflies.ai comes with powerful features that automate meeting documentation:

• Automated attendance - Fred Bot joins your calendar meetings on Zoom, Microsoft Teams, Google Meet, and other platforms

• Multi-language support - Transcribes meetings in over 100 languages with automatic language detection

• Speaker identification - Tells different speakers apart for clearer conversation tracking

• Smart search - Filters for specific points like questions, action items, key metrics, and sentiment analysis

• AI Super Summaries - Creates customized meeting overviews with action items and key points

• Soundbites - Clips important meeting moments into shareable audio snippets

The platform also integrates with nearly 50 business applications and connects easily with CRMs, project management tools, and communication platforms.

Pros and Cons

Pros:

• Joins scheduled meetings automatically through calendar integration

• Achieves approximately 90% transcription accuracy

• Makes shared features available for editing and sharing meeting notes

• Provides sophisticated analytics tracking speaker talk time and meeting sentiment

• Maintains reliable security with SOC 2 Type 2 and GDPR compliance

Cons:

• Free plan gives you only one meeting credit

• User interface can feel cluttered and overwhelming for beginners

• Summaries sometimes run longer than expected

• Bot occasionally joins meetings late

• You need to proofread to correct transcription errors

Pricing and Plans

Fireflies.ai comes with four distinct pricing tiers:

Free: $0 forever

• Limited transcription credits

• 800 minutes storage per seat

• Simple AI summaries

Pro: $10/month per seat (annual billing)

• Unlimited transcription

• 8,000 minutes storage per seat

• Unlimited AI summaries

Business: $19/month per seat (annual billing)

• Unlimited transcription and storage

• Video recording capability

• Team analytics and conversation intelligence

Enterprise: $39/month per seat (annual billing)

• Advanced features like SSO and HIPAA compliance

• Custom data retention

• Dedicated account manager

Avoma

Image Source: Avoma

Avoma lifts team efficiency with its complete ai meeting note taker solution that combines transcription, coaching, and revenue intelligence. The platform stands out by connecting the entire meeting workflow, unlike other tools that only handle documentation.

Key Features for Meetings

Avoma makes meeting documentation simple with these features:

• AI-generated notes with customizable templates for different meeting types that save about 15 minutes per meeting

• Smart categories that sort discussions by topics like pain points, budget, and competitors

• CRM auto sync that spots topics and updates fields for methodologies like MEDDIC and SPICED

• Real-time transcription in over 40 languages with high accuracy

• AI-generated Smart Chapters that create navigation points for key topics discussed

• Live bookmarking that helps you mark important moments during conversations

The platform blends with your calendar, CRM, conferencing platforms, and Slack. This makes sharing meeting insights easy.

Pros and Cons

Pros:

• Records and transcribes automatically with excellent accuracy

• AI notes adapt to specific meeting templates

• Removes manual CRM data entry through automatic updates

• Complete collaboration tools with Slack note sharing

• AI Copilot gives objective answers about meeting content

Cons:

• New users might find the interface complex until they learn shortcuts

• AI summaries can have word mistakes and attendee mix-ups

• The AI presence makes some users feel watched

• Functions and navigation can be slow at times

• Better features need higher-tier plans

Pricing and Plans

Avoma's pricing comes with yearly discounts:

AI Meeting Assistant: $19/user/month (annual billing) or $29/month (monthly billing)

• Automatic video recording

• Unlimited transcription

• Advanced AI-generated notes

• CRM integration

Conversation Intelligence: $59/user/month (annual billing) or $69/month (monthly billing)

• Everything in AI Meeting Assistant

• AI scorecards

• Talk pattern intelligence

• Smart tracker intelligence

Revenue Intelligence: $79/user/month (annual billing) or $99/month (monthly billing)

• Everything in Conversation Intelligence

• Automatic CRM field updates

• Custom deal boards with risk scores

• Forecasting capabilities

Fathom

Image Source: fathom.video

Fathom creates AI summaries of your meetings in just 30 seconds after each call. The tool helps you document meetings effortlessly.

Key Features for Meetings

Fathom stands out as an ai meeting note taker with these powerful features:

• Lightning-fast summaries — Your AI notes appear 30 seconds after meetings end

• Extensive template library — Choose from 17 templates that fit different meetings like sales, customer success, and project updates

• Multilingual support — Record in 25 languages and translate into 28 languages

• Action item extraction — The system spots and assigns tasks from your conversations

• Automated follow-up emails — Ready-to-send emails based on your meeting tasks appear instantly

• Ask Fathom AI assistant — Chat with your recordings to find specific meeting details quickly

The platform works well for teams of all types. You can record, transcribe, and summarize conversations on Microsoft Teams, Zoom, and Google Meet with 85-90% accuracy.

Pros and Cons

Pros:

• Easy-to-use interface that takes minutes to learn

• No limits on recordings, storage and transcription length in free plan

• AI summaries adapt to your meeting type

• Share important moments through meeting clips

• Saves 20 minutes per meeting (1.5 weeks yearly)

Cons:

• Free plan limits advanced AI summaries to 5 calls monthly

• Team plans required for meeting templates

• Live meetings only - no audio/video file transcription

• CRM sync restricted to 3 users in lower tiers

• Premium plan has basic Zapier integration

Pricing and Plans

Fathom comes with four pricing options:

Free Plan:

• No limits on recordings, storage, and transcription

• Advanced summaries for first 5 monthly calls, then basic chronological summaries

• Simple integrations with Slack

Premium: $15/month

• Everything in free plan

• No limits on advanced AI summaries (14 types)

• Basic Zapier integration for personal meetings

Team Edition: $19/month per user

• Team features like folders, comments, and mentions

• Add unlimited team members including free viewers

• Customer view and keyword alerts

Team Edition Pro: $29/month per user

• Deal view and coaching metrics

• Single sign-on integration

• Custom data retention policies

tl;dv

Image Source: tldv.io

Tl;dv stands for "Too Long, Didn't View." The tool goes beyond simple recording and transcription to provide practical insights. This ai meeting note taker creates quick summaries after meetings and blends with your current workflow.

Key Features for Meetings

Tl;dv comes with several features that improve meeting productivity:

• Multilingual support - Creates meeting notes in over 30 languages to help teams work globally

• CRM auto-updates - Updates your CRM fields right after calls, so you don't have to enter data manually

• Follow-up email drafting - Uses AI to write follow-up emails in minutes

• Meeting templates - Organizes summaries using custom templates for different types of meetings

• AI coaching - Tracks how well you follow playbooks and handle objections to improve sales performance

• Custom AI reports - Analyzes multiple meetings and delivers scheduled reports

Tl;dv uses AI to turn your meetings into searchable and useful content.

Pros and Cons

Pros:

• AI creates accurate summaries and transcriptions

• Free plan offers more than competitors

• Folders help organize meetings effectively

• Teams can share and work together easily

• Works with over 5,000 other tools

Cons:

• Business plan costs more than expected for its features

• May miss details in complex conversations

• Free plan limits AI meeting notes to 10

• Won't work without internet

• Some accents can affect accuracy

Pricing and Plans

Tl;dv comes with four pricing options:

Free Plan: No limit on meetings, 10 AI meeting notes, 10 AI assistant queries, and 5 file uploads

Pro Plan: All AI features without limits, customizable bot look, and email follow-ups

Business Plan: Includes sales playbook tracking, AI coaching, and team management tools

Enterprise Plan: Custom pricing with better security, private AI hosting, and dedicated support

Circleback

Image Source: Circleback

TIME Magazine picked Circleback as their favorite AI note-taking tool. The platform delivers high-quality meeting documentation with remarkable accuracy.

Key Features for Meetings

Circleback excels as a premium ai meeting note taker with several standout features:

• State-of-the-art transcription — Delivers 98% accuracy for English meetings and works with more than 100 languages

• Automated action items — Takes care of task assignment and tracking to prevent missed follow-ups

• Advanced search functionality — Lets you find specific moments quickly through AI-powered search that goes beyond simple text matching

• Custom workflow automation — Links with more than 100 apps through extensive integration options

• Meticulous note organization — Creates well-structured notes that satisfy even the most detail-oriented users

Circleback really stands out with its integration ecosystem. The platform enhances your workflow through connections with Slack, Notion, HubSpot, Salesforce, and Zapier.

Pros and Cons

Pros:

• Creates excellent summaries with precise action item detection

• Recognizes speakers with high accuracy

• Connects smoothly with your calendar for automatic meeting participation

• Includes premium features like AI copilot that answers questions about previous meetings

• Provides enterprise-level security with SOC 2 Type II compliance

Cons:

• Costs more than similar tools at $25/month for individual plans

• Takes more time to generate transcripts and summaries than competitors

• Speaker identification sometimes misses the mark

• Shows limited connections between different meetings

• Offers no free version, just a 7-day trial

Pricing and Plans

Circleback's pricing comes in three tiers with monthly or annual payment options:

Individual: $20.83/month (annual) or $25/month (monthly)

• Unlimited meetings with notes and transcription

• AI-powered search across all meetings

• Calendar integration and video playback

• Simple integrations with Slack, Notion, and others

Team: $25/month per user (annual) or $30/month (monthly)

• All Individual plan features

• Team sharing and collaboration tools

• Custom team data retention

• Default team settings and access controls

Enterprise: Custom pricing

• Advanced security controls

• Priority support

• Onboarding assistance

• Custom retention policies

Krisp

Image Source: krisp.ai

Krisp stands out by pairing powerful noise cancelation with ai meeting note taking features that let you focus on conversations without distractions.

Key Features for Meetings

Krisp brings several unique features that boost meeting productivity:

• Universal compatibility — Works naturally with any conferencing app without needing plugins or extensions

• AI noise cancelation — Removes background noises, voices, and echoes for crystal-clear audio

• Automated transcription — Changes speech to text accurately in more than 10 languages

• AI-generated summaries — Makes brief meeting overviews and pulls out action items

• Custom vocabulary — Includes up to 750 words in the free plan to make transcripts more accurate

• Bot-free recording — Records meetings without bots joining your calls

Krisp makes sharing information easier through ready-to-use action item templates and calendar connections.

Pros and Cons

Pros:

• Removes ambient noise effectively even in tough environments

• Works with all communication platforms without extra integrations

• Gives unlimited transcription in the free plan

• Creates practical summaries that encourage team accountability

• Supports transcription in multiple languages

Cons:

• Recording and transcription can be unreliable at times

• App crashes sometimes require a fresh install

• Results vary when dealing with nearby voices

• Doesn't work well in very noisy places

• Free version has limits that push toward paid plans

Pricing and Plans

Krisp comes with three pricing options:

Free Plan:

• Unlimited transcription

• 60 minutes daily noise cancelation

• 2 AI summaries per day

• Limited meeting history

Pro Plan: $16/month

• Unlimited transcription and noise cancelation

• Unlimited AI summaries and action items

• Full meeting history

• 3GB storage

Business Plan: $30/month per user

• Everything in Pro plan

• 30GB storage

• Unlimited integrations

• Priority support

• SSO & SCIMs

Granola

Image Source: www.granola.ai

Granola stands out as an ai meeting note taker because it works quietly in the background of your desktop instead of joining your calls as a bot.

Key Features for Meetings

Granola shines with several unique capabilities:

• Non-intrusive recording - Your Mac's audio gets transcribed directly without any bot joining calls, which removes awkward introductions

• Up-to-the-minute transcription - A helpful pop-up shows up during calls to ask if you want the meeting transcribed

• Customizable templates - Your team can create specific formats for different meetings that match their exact needs

• Enhanced note editor - Headers, bullet points, and formatting help AI create better summaries

• AI-powered enhancement - The notes get automatically improved once the meeting ends

Granola's lightweight design makes it perfect for professionals who need quick, accurate documentation without any fuss.

Pros and Cons

Pros:

• A user-friendly design that needs minimal learning

• Notes generate faster than other tools

• Precise meeting theme analysis with excellent context understanding

• Privacy comes first without meeting interruptions

• The free version lets you record 25 meetings each month

Cons:

• Video and audio playback features aren't available

• The mobile app can't record in-person meetings

• Search features don't deal very well with finding specific information

• Few connections with tools like Asana or ClickUp

• Advanced features like cross-meeting analytics aren't included

Pricing and Plans

These flexible pricing options are available:

Free Tier:

• 25 free meetings monthly

• AI chat with any meeting

• Custom note templates

Individual Plan: $18.00/month

• Unlimited meetings

• AI chat with any meeting

• Custom note templates

Business Plan: $14.00/user/month ($12.00 with annual commitment)

• Everything from Individual plan

• Team-wide unlimited meetings

• Shared templates

• United billing

Enterprise Plan: Starting at $35.00/user/month

• Advanced admin controls

• Opt-out of model training

• Priority support

• Usage analytics

Fellow

Image Source: Fellow.app

Fellow brings together AI meeting capabilities and collaborative workspace features to create a complete meeting management solution that works before and after your meetings.

Key Features for Meetings

Fellow's standout capabilities provide detailed meeting support:

• AI Meeting Copilot joins, records, and transcribes meetings on Zoom, Google Meet, and Microsoft Teams. This lets participants focus on the discussion

• Multilingual support recognizes and transcribes 99 languages, making it perfect for global teams

• Ask Fellow serves as your AI assistant that answers questions about previous meetings. This helps you catch up after time away or find specific details

• Meeting chapters structure talking points and extract action items and decisions from conversations

• CRM sync updates your customer relationship tools and suggests relevant fields based on meeting content

Fellow also includes collaborative agendas to prepare for meetings and stores all recordings and transcripts in one place.

Pros and Cons

Pros:

• Privacy controls give access to recordings only to authorized users

• Transcription accuracy surpasses competitors

• Meeting ecosystem covers planning through follow-up

• Integrates with CRMs and project management tools

• Search function finds information in all meeting history

Cons:

• AI recordings limited to 5 per user in free plan

• Higher-tier plans needed for advanced features

• Free version lacks private notes

• Lower-tier plans have few template options

• Platform takes time to master

Pricing and Plans

Fellow comes in four pricing tiers:

Free Plan:

• 5 AI meeting notes/recordings per user

• Simple integrations (Google Meet, Zoom, MS Teams, Slack)

• Limited meeting history

Team Plan: Starts at $7/user/month

• 10 AI meeting notes/recordings monthly per user

• Meeting automations and more integrations

• Minimum 3 users required

Business Plan: Custom pricing

• Unlimited AI meeting notes and recordings

• Sales AI recap templates and CRM integration

• Keyword tracking features

Enterprise Plan: Custom pricing

• Advanced recording permissions and security

• Domain control and user provisioning

• Transcript redaction for sensitive information

Conclusion

Whatever tool you pick, AI meeting assistants cut down note-taking time by a lot. This lets you focus on the meeting instead of rushing to write everything down. Most tools offer free versions so you can test them before you pay.

Want to boost your meeting productivity? Try Xmind AI today and make your note taking better with hosted visual mind maps that catch all key details.

FAQs

What are the key features to look for in an AI meeting note-taking tool?

The best AI meeting note-takers offer accurate transcription, automated summaries, action item extraction, meeting analytics, and editing capabilities. They should also integrate well with your existing workflow and provide robust security measures.

How do AI note-taking apps compare to traditional note-taking methods?

AI note-taking apps can save significant time by automatically transcribing and summarizing meetings. They allow participants to focus on the discussion rather than manual note-taking, and often provide features like speaker identification and searchable transcripts that aren't possible with traditional methods.

Are AI meeting assistants compatible with popular video conferencing platforms?

Yes, many AI meeting assistants integrate seamlessly with platforms like Zoom, Microsoft Teams, and Google Meet. Some tools can automatically join scheduled meetings, while others work in the background to record and transcribe.

How accurate are AI-generated meeting summaries?

The accuracy of AI-generated summaries varies by tool, but many claim accuracy rates of 90% or higher for English language meetings. However, accuracy can be affected by factors like audio quality, speaker accents, and technical jargon.

What are the privacy concerns with using AI note-taking tools?

Privacy is a key consideration when using AI note-taking tools. Look for apps that offer encryption, role-based access controls, and compliance with regulations like GDPR and HIPAA. Some tools also provide options for on-premise data storage for sensitive discussions.